Retrospective · Runs live with Tedi

Hear from everyone, then agree what to change.

Name: Teams Facilitator
Availability: InStock
Author: Teams Facilitator

Bring your team and the sprint or project to look back on. Everyone writes cards in private, and teammates see only that cards are landing, face down. Then all the cards open together, Tedi groups the duplicates into themes, a secret vote picks what to talk about, and Tedi writes up one to three actions, each with an owner and a date.

Rather fill it in yourself? Get the free retrospective template.

Live roomRetrospective · Example: A sprint that shipped lateOpens in one click

01The room opensCanvas, video and Tedi in one tab. No sign-up and no card.
02Bring your teamShare the link and guests join with just their name. Free with one teammate.
03Tedi runs the sessionSection by section, out loud, then writes up the decisions and next steps.

How the retro works

Write alone. Read together. Vote in secret.

On a whiteboard, the first notes and the first voices set the tone: the rest nod along, and the same point gets read out five times. Here everyone writes before anyone talks, no card carries a name, and the vote stays hidden until the host reveals it.

Step 1 · Private writing

Everyone writes, face down

Tedi opens by agreeing what the retro covers and asking how last time's actions went. Then everyone adds cards to three columns, in one room or on a Microsoft Teams or Zoom call. You see your own cards and can edit or move them. Teammates' cards land face down, so you see the board filling up, never what it says.

Going well, Struggling, To improve5, 7 or 10 minutesCards face down while you writeNo names on any cardThe host can open them early

Step 2 · Themes

All the cards open at once

When time is up, or everyone is done, every card turns face up at the same moment. Tedi groups the cards that say the same thing into themes, so each point is read once, not five times. The team checks the themes, and Tedi merges or renames any that overlap.

Step 3 · Secret vote

Vote on what to talk about

Everyone gets three dots, or five, for the Struggling and To improve themes they most want to discuss. Nobody sees the votes until the host reveals them, so nobody piles onto the first favorite. If the choice is obvious, the host can skip the vote.

You leave with

One to three actions, each with an owner and a date

Tedi starts with what to keep doing, then takes the top themes in vote order and asks what caused them, not who. What the team agrees goes into the Actions box with an owner and a date. You get the summary with the themes, votes and actions afterwards, like every session.

Meet Tedi, your co-facilitator

You can't run the room and be in it. Tedi runs it for you.

Someone has to guide the conversation, structure the discussion and keep the session on track. Tedi does that, out loud, so you stay in the conversation instead of managing it.

01
Holds the structure
Tedi moves the session through each step, so no one has to referee and the discussion doesn't wander.
“Let's park that and come back to it.”
02
Brings in every voice
Tedi guides participation and draws in the quiet people, so the loudest person doesn't decide by default.
“Lena, what are we missing?”
03
Challenges assumptions
Before anyone votes, Tedi asks what would have to be true and flags the risks and blind spots.
“Do we know that, or are we hoping?”
04
Writes it down live
Ideas, decisions, risks and next steps are captured on the canvas while you talk. Nobody takes minutes.
“Who owns this, and by when?”

Video, shared canvas and facilitator in one linkGuests join without an accountNo prep, no facilitator to hire

What you walk out with

Every session ends in a decision record.

Not a photo of a whiteboard. The decision, the owners and the dates, written down before anyone leaves the room.

The questionThe one thing the room came to answer.
The decisionWhat you chose, and why it beat the other options.
OwnersWho is accountable, who agreed, and when you review it.
Next stepsEvery action leaves with a name and a date.
Risks & dissentWhat could go wrong, who disagreed, and what was parked.

Decision recordNo. 014

Thu 15 Oct 2026 · 09:00–09:52 · Business model canvas

The question

How do we make the e-bike fleet profitable in year one?

We decided

Switch from per-minute rides to a subscription with field battery swaps.

Why: commuters ride daily and churn less, and swaps cut the biggest cost line. Strongest option on the wall, 3 of 3 votes.

AccountableLWLena W.

Review onFri 23 Oct

Agreed byRMPSLW

Next steps

RMModel 3-year battery lifecycle depreciationFri 16 Oct

PSDraft the municipal transit-data proposalTue 20 Oct

LWShare this record with the exec teamToday

Risks

Battery replacement OpEx, the biggest line in cost structure. Raised by Tedi, 09:31Charging-hub grid capacity in the pilot zones.

DissentPatrik: per-minute pricing still wins for tourists. Revisit after the 3-zone pilot.

ParkedSelling anonymized travel data to cities. Its own session.

Speaking time47 notes · 3 voices · facilitated by Tedi

Ryan 34%Patrik 29%Lena 37%

Questions

Before your first session

Can I try Tedi for free?

Yes. Explore a live session on your computer without signing up or entering a card. Create a free account to save your work and get 3 full AI sessions for you and one teammate. AI sessions with 3 or more participants require a Team Session.

Do my team members need an account to join a session?

No, guests can join directly via a secure link with no registration required. They can participate fully in the canvas by providing a name.

What is an AI facilitator?

Our AI facilitator acts as an objective guide during live strategy sessions. It leads the conversation verbally, organizes notes on the canvas, identifies themes, and helps your team reach a decision without taking over.

Does Tedi work in my language?

Yes. Speak to Tedi in English, German, French, Spanish, Italian, Dutch, Portuguese, Swedish or Danish and Tedi facilitates the whole session in that language. The app's buttons and menus are in English.

How is Teams Facilitator different from Facilitator in Microsoft Teams?

Microsoft's Facilitator agent takes notes, tracks the agenda and answers questions in Teams meetings, and it needs a Microsoft 365 Copilot license. Teams Facilitator runs the session itself: Tedi guides the discussion out loud, works through a framework with your team on a shared canvas, and ends with a decision record. No Microsoft 365 license needed.

Can I use Teams Facilitator with Microsoft Teams, Zoom or Google Meet?

Yes. Teams Facilitator has video built in, but you can keep your call in Microsoft Teams, Zoom or Google Meet and run the session in Teams Facilitator in a browser tab alongside it. There's nothing to install.

Can I export the results of our session?

Yes. When a session ends, Tedi writes up the decisions, owners and next steps. You can copy the executive summary and download the canvas as a PNG, and paid sessions export your action items as a CSV ready for Linear, Jira or Asana.

Which frameworks are currently supported?

Five are live now: Founder-Business Fit to find the business that fits you, the Beachhead Matrix to find your ideal customer, the Bullseye Framework to find the channel that reaches them, Business Model Mapping and SWOT Positioning. Tell us what you want to see next.

Skip the retro that changes nothing.Start writing.

Tedi runs your retrospective with your team: the private writing, the themes, the vote and the actions. Free to try, with no sign-up.

Start your retro

Keep learning

Guides for running better sessions

View all resources

Playbook · Aug 27, 2026

Hear from everyone, then agree what to change.

Write alone. Read together. Vote in secret.

Everyone writes, face down

All the cards open at once

Vote on what to talk about

One to three actions, each with an owner and a date

You can't run the room and be in it. Tedi runs it for you.

Holds the structure

Brings in every voice

Challenges assumptions

Writes it down live

Every session ends in a decision record.

Before your first session

Skip the retro that changes nothing.Start writing.

Guides for running better sessions

How to Run a Sprint Retrospective in Microsoft Teams with AI

Retrospective template

The Cost of Process Debt: Why Skipping Retrospectives Kills Velocity